If you're thinking about joining our wonderful committee, this page just explains our different roles a bit more in depth!
1) Society Chair
- Responsible for overseeing all activities of the society.
- Regularly liaises with and delegates duties to committee members.
- Maintains an up-to-date society strategy, to be reviewed in hand-over each year.
- Engages with members and represents their views to Socs.
- Acts as a signatory on the society accounts in accordance with SU Regulation 2 relating to Finance.
- Is responsible for ensuring health and safety standards are adhered to in all society activities.
- Is jointly responsible with the society treasurer for ensuring the society remains within budget.
- Oversees promotion of the society to ensure membership targets are met.
- Informs and works with the Activities Officer on any disciplinary matters as defined in the society disciplinary policy.
- Ensures the society meets all the requirements set out in the Socs constitution and Code of Conduct.
- Attends chair training.
2) Society Treasurer
- Working with the chair is responsible for ensuring the society remains within budget as set by the Activities Officer.
- Acts as a signatory on the society’s accounts up to the limits defined in Regulation 2.
- Keeps regular accounts and spending plans for the year.
- Brings accounts updates to society committee meetings.
- Sets up online products where appropriate.
- Attends finance training.
3) Society Secretary
- Arranges a minimum of one committee meeting per month during term time.
- Sends out a request for agenda items a minimum of 7 days before committee meetings.
- Sends out a full agenda a minimum of 24 hours before committee meetings.
- Takes full minutes of committee meetings to be circulated to the committee within 2 weeks of the meeting or before the next meeting (whichever is earlier).
- Has knowledge of all the core documents required for participation including risk assessments.
- Ensures correct procedures and policies are followed for events, trips and socials.
- Checks society mail shelf and distributes post.
4) Events Coordinator
- Is responsible for organising Society social events.
- Takes the lead in organising non-society social events such as fundraising campaigns and engagement with the community.
- Ensures the Society at least breaks even on its social activity over the year.
- Is responsible for ensuring all Society socials adhere to the current Students’ Union Socials Policy.
5) Social Media Director
- Ensures all information on the Society web pages are up to date and comply with current Socs and Students’ Union policy.
- Updates Society web pages every month with photos, events and news.
- Ensures that the Society, its events and Socs Events are widely publicised online via the web page and social media platforms.
- Supports the maintenance of Society web pages including links to respective Union/University web pages.
6) Business Liaison Director
- Actively seeks to build new relationships with external organisations.
- Maintains good relations with existing network of organisations contacted by the Society previously. This includes circulating a monthly newsletter detailing the Society’s progress and any important information. As well as any other action deemed necessary.
7) Marketing Director
- Works with Students’ Union Marketing department to generate and circulate sponsorship proposals.
- Maintains good relations with existing sponsors including submitting sponsorship reports.