BUMC 23/24 Pre-AGM Meeting Minutes

Date:25th April ‘24

Minute Taker: Helene Rittscher

 

Participants:

Amy Gonclaves (AG) - Chair

Helene Rittscher (HR) - Secretary

Tom Morgan (TM) - Gear Secretary

Emma Wilkes (EW)- Media Secretary

Jack Ingram (JI) - Social Secretary

Heather Dalgleish (HD) - Walking Secretary

Hanna Williams (HW) - Walking Secretary

Josh Nicholas (JN) - Orienteering Secretary

Anissa Mayouf (AM) - Climbing Secretary

Beth Burnett (BB) - Climbing Secretary

William Garnett (WG) - Orienteering Secretary

Joseph Shouksmith (JS) – Treasurer

 

Agenda

- Wednesday Climbing

- Font

- Budget

- Dartmoor

- Summer Trip

- Summer Social

- T-shirt comp

- Handover Meeting

- AOB

 

Actions

  • Action for BB and AM to discuss with the next climbing secs now to see what they would like to do about this
  • Action for EW to reach out to RockFacs to see if they will do a deal for Summer Trip
  • Action for JI to ask for the kickback that we have gathered from socials

 

 

Wednesday Climbing

  • This week no one showed up, so there will likely not be any more club-led activities after this week so people can prepare for exams.

 

Font 2025

  • Easter is late next year (2025), essentially is directly before exams so the date of Font potentially needs to be moved
  • Action for BB and AM to discuss with the next climbing secs now to see what they would like to do about this

 

Font 2024

  • Trip went well, although weather was not ideal!
  • Sofa bed option should be offered as a slightly cheaper option for Font next year, as this year rotating on these sofa beds was annoying as there was lots of room swapping.

 

Learn to Trad

  • Learn to Trad was held last week in South Wales and went very well!
  • This was held as more of a meet-up and Splitwise was used to split the cost

 

Budget

  • Joe presented the google sheet on the BUMC Cash flow for the year
  • Everything seems to be on track so far but the MPV payment will come out in one big invoice at the end
  • On Font there was some damage on the MPV
    • In the club paperwork the club is liable for at least half of this
    • The club will likely pay all of this as Font was cheaper than expected, but this will need to be confirmed
    • The chair was in the vehicle and confirmed that this accident could not have been avoided. If this happens in the future, this should be dealt with on a case-by-case basis.
  • As there was extra Trip budget left over this year so there may be scope for an orienteering trip next year
  • BUCS subsidy – the SU has suggested that they are raising this. The club should request more budget for BUCS next year.
  • Joe has suggested that there may be up to a £800 subsidy for summer trip.

 

Incidents

  • All leaders on trips should make a detailed log of trips after they happen (even if there are no incidents) for future reference.

 

Dartmoor

  • This is going ahead this weekend and weather looks good!

 

Summer Trip

  • We may need to more tents but we first need to ask people if they are willing to bring their own tents
  • Amy will hold a pre-trip meeting
  • Action for EW to reach out to RockFacs to see if they will do a deal for Summer Trip

 

Summer Social

  • Plan is BBQ in Victoria Park
  • Jack is still deciding whether to do this unofficially or not
  • Action for JI to ask for the kickback that we have gathered from socials

 

T-shirt comp

  • Emma’s Design won!
  • We discussed which two colours we will choose to put the design on.  (White and beige?)
  • Tom is still deciding what stickers to use in the pack – some of the designs will need to be simplified

 

Handover Meeting

  • There will need to be a meeting with both committees – this will likely be the 31st of May