meeting140324

Info

BUMC 23/24 Pre-AGM Meeting Minutes

Date:14th March ‘24

Minute Taker: Helene Rittscher

Participants:

Amy Gonclaves (AG) - Chair

Helene Rittscher (HR) - Secretary

Tom Morgan (TM) - Gear Secretary

Emma Wilkes (EW)- Media Secretary

Jack Ingram (JI) - Social Secretary

Heather Dalgleish (HD) - Walking Secretary

Hanna Williams (HW) - Walking Secretary

Josh Nicholas (JN) - Orienteering Secretary

Anissa Mayouf (AM) - Climbing Secretary

Beth Burnett (BB) - Climbing Secretary (Absent)

William Garnett (WG) - Orienteering Secretary (Absent)

Joseph Shouksmith (JS) – Treasurer (Absent)

Agenda

- Learn tos

- SWUCCS

- MPV Drivers

- Portland

- Night Hike

- Dartmoor

- Font

- Summer Trip

- Hustings

- Surf Soc

- Club Stash

- T-shirt comp

- First Aid

- Bath Active

- Whatsapp

Action points for next meeting

JN to check if the SU has any MPV training/qualification session running soon
AM To see if there is a way to further subsidize the BUCS climbing comp in the future as this is a very expensive trip.
AM and BB to finalize a rainy day plan at some climbing gyms which are nearby.
HW and HD to organize times for last possible check-ins to the checkpoint

HW and HD to move the event start-time earlier (7-9pm)
HW to put something on the groupchats to call for more drivers
JN to sort another driver for Dartmoor as an MPV driver has dropped out
JN to email the SU that he is almost finished with the event planner
AM to finish the forms to get the credit cards to complete the ferry booking.
AM and BB to finalize drivers/ car insurance
AG to finalize location within Pembroke and start calling campsites
JI to sort a meeting with Surf soc in a few weeks to try to organize another social.
JN to find a person to teach First Aid in freshers week next year
JI to create an Alumni chat
AG to start trialling putting the weekly climbing poll on WhatsApp to see if people respond
EW to add these organizations to the link tree on Instagram to point these out to the club

Learn to lead/ Learn to belay

Last session had to be cancelled due to not enough spaces being filled

SWUCCS

Went well with multiple people making it to the finals

MPV Drivers

JN – to check if the SU has any MPV training/qualification session running soon
The best way to register interest for this is to fill out the insurance form on the SU website so Beth and Anissa have encouraged people to do this.

BUCS

AM – To check with SU if there is a way to further subsidize the BUCS climbing comp in the future as this is a very expensive trip.

Portland

Happening this weekend (March 16th-17th)
AM and BB to finalize a rainy day plan at some climbing gyms which are nearby.
AM and BB to organize bringing black bin bags put in any muddy kit

Starlight Scavenger Hunt

Sign-ups are looking good so far (45 – we may get up to 53!)
HW and HD to organize times for last possible check-ins to the checkpoint
HW and HD to move the event start-time earlier (7-9pm)
HW to put something on the groupchats to call for more drivers
We had some discussions about snacks and breakfast to sort some reasonable options

Dartmoor

JN to sort another driver for Dartmoor as an MPV driver has dropped out

JN has sorted a new route
JN to email the SU that he is almost finished with the event planner

Font

AM to finish the forms to get the credit cards to complete the ferry booking.
AM and BB to finalize drivers/ car insurance

Summer Trip

AG to finalize location within Pembroke and start calling campsites

Hustings

There was a very good turnout with many positions contested – great improvement from last year!

Surfsoc

Some people reported some dismissive behaviour from some members of Surf
JI to sort a meeting with Surf soc in a few weeks to try to organize another social.
This may be a Monday Frome bouldering or a walk, it would be nice for Surfsoc to also organize an event which we can attend

Club Stash

This has arrived and been delivered to most people

T-shirt Comp

This will start to be organized soon – need to make anonymous polls on WhatsApp

First Aid

This probably won’t happen for this years committee
JN to find a person to teach First Aid in freshers week next year

JI to create an Alumni chat
AG to start trialling putting the weekly climbing poll on WhatsApp to see if people respond

Queer Climbers Bristol and Colour Up

EW to add these organizations to the link tree on Instagram to point these out to the club
It would be good to ask out members if they are happy to forward us any photos that they are happy to share from these events

Elections

Committee