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Item
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Original item date
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Brief description of original issue + update
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Further action required from
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5
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17th June 2021
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Freshers week
Update
All of our events are being advertised through the SU website.
Skyline walk being run by photosoc 1 hour after us so JW trying to sort this.
Rota being sent out so committee members to sign up for things they are happy to volunteer to help run/attend.
Committee day to be on Monday 27th September.
Freshers fair/SU sports day on Wednesday 29th which we have a stand at for us to advertise the club. Google sheets for people who are interested to sign up for mailing list.
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JW to put up poll to vote for committee meal date
Secretary to organise tasters
VD to advertise on social media
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7
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17th June 2021
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Drivers, first aid etc.
Transport update
Currently have 10 people with personal cars in Bath who would be happy to drive on trips, however we have had an email from SU transport asking us who we would like to have MIDAS trained. Currently only have Ffion, Vicky and Rob MIDAS trained and left in Bath in the club. We need to get a list of who we want to get trained together. Would be good to have more of committee trained and then also some other club members who are reliable and committed.
There should be a place to hire vehicles through the SU but unsure of cost. Need to find out how much the SU vehicles will cost but will probably use a combination of 2-3 MPVs supported by personal cars. Need to be cautious with parking restrictions at the hut, and need to get the training done quickly.
Transport update
The woman who was supposed to be sorting the driving now doesn’t work at the SU anymore, so someone new should be starting at the SU who should be sorting it from now.
First aid update
JS was organising first aid through the first aid society, and date offered is 9th October. No date that everyone could do, so best to do the 9th if that is the date that most people can do, especially as this is before freshers trip.
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FL to find out costs about MPV hiring
JS to confirm date and numbers for first aid
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9
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17th June 2021
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British orienteering affiliation
3 of committee members need to be a member of the British orienteering in order to get affiliated, but there is a cost associated. Proposed to be JE and JS as they are the orienteers and they will need membership for any competitions. We also need another committee for British orienteering affiliation but this doesn’t line up with our committee so will have to be sorted out.
Update
Sent over our previous AGM minutes and the club constitution, so now just need to pay the fee for the affiliation.
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BK and JE to sort payment
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11
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17th June 2021
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Risk assessments
Need to read risk assessment fully to be aware of responsibilities when leading anything or organising any trips.
List of approved leaders need to read risk assessment to assure competence. People need to read relevant sections and email the club account to get added to the spreadsheet of approved leaders.
Update
Risk assessments haven’t been submitted or approved by the SU due to staffing issues.
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Everyone to read risk assessment and let JW know of any changes
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12
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28th August 2021
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Freshers trip
15-17th October - Committee get pre signup as will be helping run the trip.
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13
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28th August 2021
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COVID guidelines/Uni guidelines
Nothing from the SU regarding COVID, so assumed to be following the government guidance as this is what we have been doing before and they are keen to get people doing stuff ASAP.
Up to what we as a committee are comfortable with to some extent regarding how we are going to run overnight trips with testing etc. so need to have a discussion with each other and the SU.
Update
Suggestion for lateral flow testing before any trips etc. 13 voted for yes. 0 voted for no.
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15
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28th August 2021
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Access to emails/website/calendar/GDrive
Update
Everyone should be able to access GDPR training through the SU committees facebook group in order to gain access to website.
Google drive access will be given later this week.
Email should be accessible already, as should calendar.
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Everyone to do GDPR training
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16
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28th August 2021
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Peaks trip
Hut is booked for 29th-31st October
Would also be good to get David Coley back to do another talk on Belay safety before Peaks trip
Update
Some money outstanding but can be paid closer to the time once we know it can go ahed. Transport to be confirmed. Asked about a certain number of parking spaces but not heard much back about this,
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EH to organise peaks trip
EH to organise David Coley talk
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17
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28th August 2021
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Social media
Update
Meet the committee series has started to be publicised.
Advertisement of freshers week events to go up by the end of this week.
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Everyone to send VD introductions for website and social media
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